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The Best Event Registration Software (3 FREE tools)

When we talk about event marketing, there are so many tasks that need to be completed on time before an event starts. Event registration is the most important task out of all. After all, unless you get attendees to sign-up for your event, how will you know how many people will show up to your event?

Registration processes for events used to be time-consuming in the past, however, not anymore. Event registration software makes the registration process easier for attendees and allows event planners to easily track and manage their attendee list. Event registration software allows attendees to easily register or purchase event tickets while providing an event planner with a detailed guest list.

Event registration software can make the job of an event planner a lot easier by streamlining:

  • Registration process
  • Prepayment process
  • Organizing and managing process

But with so many options out there, how do you know which one is the best?

‍To make the search easier for you, we have shortlisted the ​​top 8 event registration software options in the industry.

1. Whova – Event management software for physical, hybrid, and virtual events

Pricing: Must request a price quote
Customer Reviews: G2 gave it a 4.8-start rating · ‎866 reviews

Winner of Events Technology Award, Whova is trusted by top investors like IKEA, Ford, American Express, and many others. It is also mentioned on G2’s list of top 100 Software companies. The reason why it is at the top of our list is that this conference registration software is one of the most affordable options on the market. It has managed 20,000+ physical events, 6,000+ virtual events, and more than 1,000 hybrid events.

Whova offers powerful features that are ideal for:

  • Promoting events on social media
  • Mobile brochure announcements
  • Sponsor highlights exhibitor showcase
  • Networking E-biz cards
  • Email campaigns event promotion
  • Name badges live polling
  • Ticketing agenda management

Whova is ideal for managing physical, hybrid, and virtual events. 

Pros: It is affordable and offers features that can significantly increase attendee participation and interactions through its event app.
Cons: Whova is not ideal for managing small events. If your attendee count is below 50, Whova may not be the right choice for you.

2. Xing Events – All-in-one attendee management and business networking software

Basic Plan: Free
Events Plus Plan: EUR 39.95*
Customer Reviews: featuredcustomers gave it a 4.8-star rating  · ‎717 reviews

Trusted by 350,000 organizers, Xing Events is an all-in-one advanced attendee management and business networking software geared towards german-speaking individuals. Xing’s headquarter is based in Munich, Germany, and providers marketers access to a vast network of business professionals for event promotion. Although Xing Events primarily caters to the needs of German speakers, it can be used anywhere in the world. 

Pros: One of the best tools for promoting European events. Designed specially to manage trade fairs and large enterprise conferences. 

Cons: Mainly designed for German users. Although it is great for event registrations, it is not ideal for increasing audience engagement.

3. Brown Paper Tickets – 100% FREE event ticket selling platform

Price: 100% free to sell tickets
Customer Reviews: G2 gave it a 4.1-star rating  · ‎30 reviews

Unlike the two event registration software, we talked about earlier, Brown Paper Tickets is an automated, do-it-yourself ticketing service. It charges ticket sellers no money and is 100% free. 
Brown Paper Tickets is also ideal for fundraising and charity events. The reason why we say this is that it charges no service on donations. Another cool thing about Brown Paper Tickets is that it offers free shipping for event tickets. 

Pros: Ideal for charity events and non-profit events. Charges no additional cost for physical tickets.

Cons: Although it can handle mid and large-scale events, it doesn’t offer advance reporting. 

4. Wild Apricot – Powerful cloud software for event registration and management

Customer Reviews: getapp gave it a 4.5-star rating  · ‎519 reviews
Pricing:

Free

Free*

50

Personal

$48/mo

100

Group

$60/mo

250

Community

$110/mo

500

Professional

$190/mo

2,000

Network

$350/mo

5,000

Enterprise

$420/mo

15,000

Global

$720/mo

50,000

Wild Apricot is a powerful event management tool with an advanced online event registration feature. With this tool, marketers can create listings for events that can bring in the most ideal attendees for any event. It can help you create mesmerizing event registration forms.  The cool thing about Wild Apricot is that it allows you to add your events to Wild Apricot’s calendar and on your website. This way, your audience can learn about your event on Wild Apricot’s website or by visiting your website – allowing them to register from anywhere they like.

Another cool thing about Wild Apricot is that it can also be integrated with Whova – the tool we talked about at the beginning of this guide. Syncing both tools together will allow you to further streamline your registrant information.  

Pros:  It is ideal for handling small and regular-sized businesses and offers a ton of pricing options, making it appeal to a lot of marketers.

Cons: If you have an annual single-day event and not something that requires your attendees to get a membership, Wild Apricot may not be an ideal choice considering that it offers monthly pricing plans.

5. Eventbrite

Essentials plan – Charges 2% of sales and $0.79 per ticket sold,
Professional – Charges 3.5% of sales and $1.59 per ticket sold
Custom – Pricing not mentioned
Customer Reviews: G2 gave it a 4.4-star rating  · ‎717 reviews

Next up, we have Eventbrite. It is another awesome event registration software that’s widely used for entertainment, business conferences, and charity events. While Eventbrite is well known and easy to use, some organizers think its fees are a bit high.

Pros: Eventbrite is a widely used tool and a lot of people trust it because of that. It is versatile and can be used in almost any industry. 

Cons: While it is great for event registrations, it doesn’t offer any attendee engagement functions. Its commission and processing fees are also on the higher side.

6. Constant Contact

Price: Starting from 25$ and vary on the number of contacts and subscription types
Customer Reviews: G2 gave it a 4.0-star rating  · ‎4837 reviews

Just like its name, Constant Contact helps you stay in constant contact with your attendees. It is a powerful email marketing software that allows marketers to create enticing content and send event reminders. It also provides real-time event registration tracking so you can organize your event on the go. If you wanna keep your attendees constantly updated with your event schedules, guest list, and every other detail, Constant Contact can be especially useful.

Pros: Constant Contact can be integrated with either Eventbrite or Whova and allows you to create amazing registration forms to be then used in your email marketing campaigns.

Cons: In case you don’t intend to send out too many emails to your attendees, this may not be the right tool. If you have a massive email contact list and you send emails to all of them over and over again, it can cost you significantly. In addition to that, to use the event registration feature, you’ll need to be an Eventbrite customer.

7. Regpack

Price: $125/mo, per admin – charges 2.1% payment processing fee
Customer Reviews: G2 gave it a 4.1-star rating  · ‎47 reviews

Regpack is an onboarding solution that allows organizations to register and charge for their services online. It is trusted by 10,000+ organizations worldwide. This tool is ideal for small businesses and nonprofit organizations. It lets event marketers apply logic to their onboarding registration forms to get the information they need from their participants. It lets you ask any question and collect the data you need. 

Pros: Regpack is a super simple event ticketing system. It is easy to use and allows attendees to conveniently register online or through a mobile registration app.

Cons: While Regpack is an awesome event reforestation and ticketing software, it doesn’t offer a lot of features like the other tools we talked about in this guide.

8. Splash – The world’s easiest event marketing solution

Free
Basic: $12,500 / year
Pro: $21,500 / year
Enterprise: Needs to be discussed
Customer Reviews: G2 gave it a 4.6-star rating  · 187 reviews

Splash is another all in one event marketing solution for promote virtual events, in-person, and hybrid events. Although primarily an event marketing tool, it does offer decent event registration features. If you want a tool that is geared heavily for event marketing but can also help you manage event registrations for concerts, corporate and other events, Splash can be a great option. 

Pros: Not only is Splash great for event marketing but it also offers amazing features like event check-in management and shareable registration forms. It can also be integrated with Whova, just like some of the other event registration platforms we’ve discussed so far.

Cons: Although highly versatile, Splash is an expensive tool. Its Basic version starts from $12,500/yr and its Pro version starts from $21,500/yr, making it not ideal for small businesses.

9. Bizzabo – Hassle-free Way to Build Better Events

Price: Will have to reach out to the Bizzabo team to get a quote or request a demo
Customer Reviews: G2 gave it a 4.6-star rating  · 166 reviews

Bizzabo is another amazing event management platform. It is ideal for in-person, virtual, and hybrid events. What sets this tool apart from the rest is the fact that it allows marketers to embed their registration forms on their one website. Your attendees won’t have to visit Bizzabo’s website in order to register – making things more convenient. 

Bizzabo also lets you create completely customizable forms. You’ll have complete freedom to add your event’s logo to the form. It also lets you create custom fields to help gather the information you need from your attendees. Everything can be easily managed in Bizzabo’s detailed contact management dashboard. This tool even lets you social share your events thanks to its excellent integration with a few social media platforms. 

Pros: Bizzabo makes setting up registration forms really easy. You can create a basic form that requires payment and some other details about your attendees from scratch within minutes. 

Cons: Their customer service needs improvement. It can take up to 24 hours to get a response from their support team. Its registration form offers limited customization. For example, you can add questions to the registration form, however, you cannot add a description to the question to further clarify things.

Best Event Registration Software for Nonprofits

There are plenty of event registration tools that are ideal for nonprofit organizations. There’s CharityEngine, Regpack, Mobilize, DonorSearch, and many more. But the one we really like is CharityEngine. 

Here’s why…

CharityEngine offers a ton of great features specially designed for nonprofit organizations. It lets you plan events and also lets your attendees get involved in your event. For example, CharityEngine lets guests participate in fundraising, making them feel valued. CharityEngine is designed to help you take full control of your event. It can help nonprofit organizations manage event location, venue, guest speakers, and much more.

We also like how CharityEngine collects and presents information that is easy to assess. Once your event is over, you can go through CharityEngine’s extensive dashboard to view statistics related to attendance, fundraising, demographics, and more.

Best Event Registration Tool for Webinars

Our top pick for the best online event registration platform for webinars is Demio. Demio is specially built for marketing teams promoting live events. It is ideal for nonprofits and education companies. Demio is a modern and powerful platform for hosting webinars. What’s cool about Demio is that it not only lets you host a live webinar for events but it also lets you host pre-recorded video sessions.

Demio is a versatile platform. It lets marketers run engaging polls and questionnaires seamlessly. It even lets you share documents with your attendees and run special offers with enticing call to action (CTA) buttons.

Some of the best features of Demio include:

  • Analytics
  • Private chat
  • Customizable branded registration page

Conference Registration Software

To make sure your conference goes as planned, you’ll need a tool that can help you manage multiple tasks like creating tickets, collecting payments, and keeping track of attendee information. While there are plenty of tools for conference registration such as Jotform, Socio, ePly, and more, our top pick is Eventzilla.

Eventzilla is an awesome conference registration software that allows you to create amazing event registration pages with drag-and-drop functionality. It can help you create hype about your conference by letting you tell your attendees about who’s gonna be appearing at your event.

Not only is Eventzilla convenient for marketers, but it is also convenient for attendees. It gives attendees the freedom to transfer their tickets or even cancel their registration without needing the help of a customer support representative. 

FAQs

3 Free Event Registration software

The 3 best event registration platforms are Eventee, EventCreate, and Eventbrite. These free event registration tools can help you eliminate manual attendee management, registrations, and event ticketing.

How do I create an online event registration?

If you want to use a free online event registration tool like Google forms, you can follow the steps below:

  1. Head over to Google forms.
  2. Click on “Add question” to add questions to your registration form.
  3. Click on “Send” and provide the email addresses of people who you want to signup for your event.
  4. Click on “Send”.
  5. Finally, click on “Responses” to see what people wrote in the form.

How does online registration work?

An online registration system works by eliminating the need for manually filling paper forms and forwarding them via post to a registration office. Using online registration forms, participants can register from the comfort of their homes and submit them immediately.

What are the benefits of online registration?

Online registration makes processes faster and eliminates the need for paperwork. It also increases the number of participants and helps you market your registration forms conveniently.

Conclusion

There you have it. This was our rundown of the best event registration software you can use in 2022. When picking the right tool for your event, make sure you go through its features and see if it meets the needs of your event. Picking the right event registration tool will help you save a lot of time and make the attendee registration process a lot smoother. Approach professional help with Think Orion to get the best practices for virtual events and physical events.

You can also hire an event marketing agency to get much-needed assistance in planning, promotion, auditing, registration, and marketing of your event.

Rayed Chaudhry

Rayed is passionate about marketing and interested in learning new ways to hack (legally) marketing platforms to help businesses achieve growth using unconventional methods. Prior to starting Orion, Rayed has worked in various marketing positions and spent millions of dollars across different ad platforms.